The ledger core: invoices, stock, and compliance in one book.
The system of record behind the till: quotes become invoices, invoices become a real audit trail, and stock reconciles safely even when two branches sell offline at the same time.
The ledger: today's invoices, what's due, and what's still pending eTIMS and cloud sync
See it before you launch it.
Quotes convert straight into invoices, no re-keying line items
Vendor records carry KRA PIN and payment terms for procurement and vendor bills
Built for how it actually gets used.
An audit trail, not just a spreadsheet
Invoices are append-only: a correction is a new document, never a silent edit.
- Corrections are issued as credit notes with `reversesInvoiceId` set, satisfying the KRA audit trail
- Quotes, invoices, delivery notes, purchase orders, and vendor bills as distinct, printable documents
- Chart of accounts and a ledger dashboard summarizing invoices, amounts due, and sync state at a glance
Stock that can't double-sell
Two offline tills selling the same SKU at the same time is the scenario this was built to survive.
- Base stock quantity is immutable except by confirmed cloud sync
- Local sales and restocks append to a pending-deltas ledger instead of decrementing directly
- Deltas sum deterministically on merge, so concurrent offline sales reconcile without conflict
Procurement, the other direction
Purchase orders and vendor bills close the loop from supplier to shelf.
- Purchase orders tracked through to received stock
- Vendor bills and a vendor catalog with KRA PIN and payment terms
- Item and customer catalogs shared across quotes, invoices, and delivery notes
Money in, reconciled
M-Pesa and bank movements match against the ledger instead of living in a separate app.
- Dedicated M-Pesa reconciliation screen against bank/ledger entries
- Reports screen including a VAT summary that flags exactly which invoices are still eTIMS-pending
- eTIMS fields live directly on the invoice, starting in a PENDING_OFFLINE state until signed
Syncs the way the POS does
The same mesh-and-cloud sync engine as the rest of the suite, visible in real time.
- Peer-to-peer mesh status panel for device-to-device sync on the same premises
- Cloud sync panel with a live pulse indicator for connection state
3 tiers available, scaled by user count and number of companies.
Not a global template with KES swapped in.
KRA PIN fields, county and town data, M-Pesa as a first-class payment method, and statutory numbers (NSSF, SHIF, Housing Levy, NITA) are part of the data model, not an add-on, because KituBox ERP was built for Kenyan compliance from the first schema.
Questions about KituBox ERP
What is the best ERP software for Kenyan businesses with KRA eTIMS built in?
KituBox ERP handles invoicing, quotes, purchase orders, vendor bills, and stock as an append-only, KRA-compliant ledger, with eTIMS fields on every invoice from creation. Stock reconciles safely even across offline branches selling the same SKU at the same time.
How does KituBox ERP handle stock across multiple branches or tills?
Stock is not decremented directly. Local sales and restocks append to a pending-deltas ledger, and those deltas sum deterministically when devices sync, so two offline tills selling the same item concurrently never double-sell or corrupt the count.
Can I correct an invoice in KituBox ERP?
Invoices are append-only for audit purposes, so a correction is issued as a credit note linked to the original invoice, never a silent edit. This keeps the ledger consistent with the KRA-required audit trail.
Does KituBox ERP reconcile M-Pesa payments automatically?
KituBox ERP has a dedicated M-Pesa reconciliation screen for matching mobile money movements against ledger entries, alongside standard bank reconciliation.
Does KituBox ERP show which invoices are still pending KRA eTIMS submission?
Yes. The Reports section includes a VAT summary that flags exactly which invoices are still eTIMS-pending, so you always know your real-time compliance position rather than assuming everything has gone through.
How much does KituBox ERP cost?
KituBox ERP is a one-time license fee starting at KES 27,500 for a single-user license, with multiuser and multi-company tiers available for growing teams. See the Pricing page for the full breakdown.