The ledger core: invoices, stock, and compliance in one book.
The system of record behind the till: quotes become invoices, invoices become a real audit trail, and stock reconciles safely even when two branches sell offline at the same time.
The ledger: today's invoices, what's due, and what's still pending eTIMS and cloud sync
See it before you launch it.
Quotes convert straight into invoices — no re-keying line items
Vendor records carry KRA PIN and payment terms for procurement and vendor bills
Built for how it actually gets used.
An audit trail, not just a spreadsheet
Invoices are append-only — a correction is a new document, never a silent edit.
- Corrections are issued as credit notes with `reversesInvoiceId` set, satisfying the KRA audit trail
- Quotes, invoices, delivery notes, purchase orders, and vendor bills as distinct, printable documents
- Chart of accounts and a ledger dashboard summarizing invoices, amounts due, and sync state at a glance
Stock that can't double-sell
Two offline tills selling the same SKU at the same time is the scenario this was built to survive.
- Base stock quantity is immutable except by confirmed cloud sync
- Local sales and restocks append to a pending-deltas ledger instead of decrementing directly
- Deltas sum deterministically on merge, so concurrent offline sales reconcile without conflict
Procurement, the other direction
Purchase orders and vendor bills close the loop from supplier to shelf.
- Purchase orders tracked through to received stock
- Vendor bills and a vendor catalog with KRA PIN and payment terms
- Item and customer catalogs shared across quotes, invoices, and delivery notes
Money in, reconciled
M-Pesa and bank movements match against the ledger instead of living in a separate app.
- Dedicated M-Pesa reconciliation screen against bank/ledger entries
- Reports screen including a VAT summary that flags exactly which invoices are still eTIMS-pending
- eTIMS fields live directly on the invoice, starting in a PENDING_OFFLINE state until signed
Syncs the way the POS does
The same mesh-and-cloud sync engine as the rest of the suite, visible in real time.
- Peer-to-peer mesh status panel for device-to-device sync on the same premises
- Cloud sync panel with a live pulse indicator for connection state
Not a global template with KES swapped in.
KRA PIN fields, county and town data, M-Pesa as a first-class payment method, and statutory numbers (NSSF, SHIF, Housing Levy, NITA) are part of the data model, not an add-on — because KituBox ERP was built for Kenyan compliance from the first schema.